Leveraging Videoconferencing Data for Optimal Room Design

Leveraging Videoconferencing Data for Optimal Room Design

Data available from videoconferencing systems can help companies make more intelligent meeting space provisioning decisions.

A rapidly emerging feature in videoconferencing endpoints and platforms is the ability to count the number of participants within a meeting room. The benefits reach from IT to facilities, and even touch HR.
From an IT perspective, this capability has several practical benefits including the ability to:
  • Know how many people are participating in a meeting
  • Identify ghost-rooms (rooms scheduled for video meetings, but not actually in use)
  • Quickly identify meeting spaces that may be in use, even though no meetings have been scheduled in them
The benefits of being able to count the number people within a room has benefits for facilities managers, too. In a recent Nemertes Research study, we discovered that fewer than half of the approximately 100 end-user organization participants feel they accurately provision the necessary number of huddle spaces to meet employee demand. This breaks down as follows:
  • 16% over-provision meeting space, resulting in space going unused
  • 19% under-provision, meaning that they will need to revisit floor configuration and add additional rooms, creating expense and disruption to workspaces

Read the rest of this post at Workspace Connect

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