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Bringing Videoconferencing to the Huddle Space

Published on: April 9, 2019

Author: Irwin Lazar, VP & Service Director

The rise of open workspaces has created a demand for huddle rooms in which team members can gather to collaborate. Increasingly, IT leaders seek to extend videoconferencing into these spaces to ensure that employees have access to visual communications and collaboration. To identify the optimal approach for delivering videoconferencing to huddle spaces, Nemertes Research gathered data from approximately 100 end-user organizations. We captured real-world costs to equip and support videoconferencing in huddle spaces, as well as insight into potential benefits of measuring the number of people in meeting spaces, screen integration, and the use of the same videoconferencing vendors across all rooms.

Organizations have a variety of approaches for bringing videoconferencing to the huddle space, however single-vendor solutions offer the lowest TCO. Additional features including tracking the number of people in meeting rooms, close integration between screens and videoconferencing codecs, and improving ease of use by delivering a consistent user experience across all meeting rooms of all sizes offer additional potential benefits. As a result, IT leaders should:

  • Incorporate huddle room planning into their overall videoconferencing strategy
  • Evaluate single-vendor videoconferencing solutions that integrate hardware and software, providing a consistent user experience across all size rooms, and that offer the lowest total cost of operations
  • Evaluate solutions that provide metrics to optimize meeting space planning, such as identifying the number of participants in a typical meeting space
  • Consider advanced features like codecs that integrate with display screens, enabling auto configuration, centralized management, and auto optimization of displays based on input format
  • Consider a single provider for all size meeting rooms to ensure consistency and a single management platform

Table of Contents
  • Executive Summary
  • Videoconferencing Comes to the Huddle Space
  • TCO Shows Benefits of a Single-Provider Solution
  • The Business Case Beyond Cost
    • Optimized Meeting Spaces
    • Screen Integration
    • Ease of Use
  • Conclusion

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